** If you’re a new coordinator interested in registering your school in the 2025 fair, please email entries@cysf.org

School registration opens on October 7 and closes December 13th. Registration is free and there is no obligation.

Please note that the dates of the 2025 fair are April 10th-12th at the University of Calgary Olympic Oval.

 

 

November- December

  • School registration October 7th to December 13th
  • Independent registration begins December 16th

If you’ve read the Letter to Schools and other documents to the right but still have questions, please contact Entries.

December – February

  • February 7th – Last day to register all projects on platform, this is also the deadline to have Ethics forms submitted on the platform. Please encourage your students to complete their Basic Project Information and their Ethics and Due Care forms as soon as they register their projects on the platform.
  • Does a project involve human subjects, animals, or animal tissue? If so, review the Ethics and Due Care page on our website, and ensure that all appropriate forms have been filled out and submitted (see deadline above).
  • Projects falling into the “significant risk” category must complete Participation of Humans – Significant Risk Approval Form 2B. The Ethics and Due Care Committee makes the final determination of risk. A sample completed Informed Consent Form 2C must accompany forms 2A and 2B.
  • Check that all of your projects comply with the Entry Rules and Safety Regulations
  • Begin working with students on their projects.
  • Hold your own science fair (optional) and select projects for entry into the CYSF.
  • Review the Project DIVISIONS/TOPICS with your students in order to best categorize your project for judging
  • Ensure that parents and entrants review the Entry Rules, Safety Regulations and, if applicable, the Ethics and Due Care Form 2A (to be filled out online).
  • All Ethics and Due Care approval should be done as soon as possible to ensure the safety of the project and so students have ample time to make project adjustments if required to.

March

  • Last day for students to edit their registered projects is March 21st.
  • Coordinators MUST select their school projects for judging by March 21st. Instructions for selecting projects will be sent to coordinators in February of 2025, if you do not receive those instructions please contact CYSF Entries at entries@cysf.org

Before the Fair

  • Ensure that the project complies with all of our Entry Rules and Safety Regulations.
  • Ensure that all students have completed their projects online by March 21st at 9:00 am.  No changes to projects will be allowed after this time

 April

  • April 10: project check-in and set-up at the Olympic Oval
  • April 11: Metal and Award Round Judging

Note: only students who are selected for further judging during the medal round will be judged in the award round.

  • April 12: awards ceremony

Note: students who are unwell and unable to attend the fair for in-person judging can have someone else set-up their Trifold and Logbook during the Thursday project set-up day. These projects will be assigned to judging teams. Students will not be permitted to bring their trifolds on Friday.

Student Project Registration

Please note that the dates of the 2024 fair are as follows:

Thursday April 11th – Project check-in and set up at the Oval

Friday April 12th – Judging

Saturday April 13th – Awards

This information on this page is intended for school and independent coordinators who have already registered for the 2024 fair.

It is important to note the following:

  • School registration October 2nd to November 30th
  • Independent registration begins December 1st
  • all project registrations are due February 9th  (Ethics and Due Care Form submissions are encouraged to be done by this time).
  • final edits to projects must be completed on the registration platform by March 15th.

Linked to this page, you will find all information needed to enter the Calgary Youth Science Fair. Please read the information thoroughly before you begin working with your students. Like last year, the actual Student/Project Registration process will be completed online. That system will be activated in early December.

Are your students using animals, their tissue, or humans in their projects? Review the Guidelines for Use of Human Subjects and Animals and Policy 20, and if involving humans, file an Ethics and Due Care Form before you start your project. This form requires you to determine the risk associated with your project when working with humans. Projects falling into the ‘significant risk’ category must complete Form 2B (Participation of Humans – Significant Risk Approval). They can proceed with their project once approval has been granted by the CYSF Ethics and Safety Committee. Students who use human subjects must have signed Informed Consent Forms for all study participants, and these should be kept in their log books. For a complete list of when to use which form, please refer to the Coordinator Checklist.

Students will be asked to choose the Division and Topic(s) that best describe their projects. Please review DIVISION/TOPIC descriptions with your students before they complete their registration online in order to best align projects into judging categories.

We take this opportunity to wish you good luck with your science fair students over the next few months. We know both you and your students will find it a rewarding experience. If you require any assistance, e-mail us and we will find you the help that you need.

Katrina Watson and Lindsay Booth
Co-chairs, Entries Committee
CYSF e-mail – entries@cysf.org

Below are two important documents with key instructions for registering and selecting projects on the CYSF platform:

2025 CYSF Registration Instructions

Documents

General

Helpful Videos for Coordinators:

(note that some of these videos were completed for our online Fair in 2021 and while the dates are no longer relevant the information may still be helfpul)

How to access the platform and invite students:

Click here

Ethics and Due Care:

Click here

Student View and Headings:

Click here

How Students can Partner Up on the Platform:

Click here

Presentation FAQs:

Click here

Project Selection Process:

Click here

 

Ethics and Due Care