School Coordinator's Checklist  

	October

• Complete online School Sign-Up  on our web site by October 31.

	November

• Print off Student/Project Registration Package (Newsletter, Directions, Forms) from our web site.

	December

• Review the Guidelines for Use of Human Subjects and Animals, complete the Ethics and Due Care Form for any projects that make use of animals, animal tissue or human beings, and send it to the CYSF Ethics and Safety Chairperson.

• If students are going to use human subjects in their projects, they must have each human subject fill out an Informed Consent Form. These forms should become part of your student’s log book.

• Check that all of your projects are in compliance with the Entry Rules and Safety Regulations.

• Begin working with students on their projects.

	January

• Continue working with students on their projects.

	February

• Hold your own science fair (optional) and choose projects for entry into the CYSF.

• Complete Student/Project Registration Forms with students and parents

• Ensure that parents and entrants received the  Entry Rules, Safety Regulations and, if applicable, the Ethics and Due Care Form.

• Ensure that you, the parent(s), and the entrant(s) have signed the Student/Project Registration Form.

• Submit the Student/Project Registration Forms to the person listed on the bottom of the form by February 10.

	March

• Receive the Student/Project Check-in and Set-up Package.

• Check to make sure all of your entrants are on the list.

• Check for proper spelling of names and send corrections to the person listed.

• Apply the labels to the two locations on the Student/Project Check-in Form.

• Make a copy of the Student/Project Check-in Form with the labels affixed.

• At the appropriate time give a copy of the Student/Project Check-in Forms (with labels applied) to the Entrants along with the Parent Information Letter and Safety Check List.

	Before the Fair (early March)

• Check the measurements of the Entrant’s backboard to ensure that they conform to the size restrictions. Correct if necessary. If you are supplying the cardboard backboards, use the smaller size available from your Board.

• Do a final check to make sure that the project complies with all Entry Rules and Safety Regulations.

• Arrange parental (or other) transportation  for the Student/Project Check-in and Set-up Day on March 17, 2009.

	March 17, 2010 - Student/Project Check-in and Set-up Day

• Make sure that your students have everything that they need to check-in (Student/Project Check-in Forms with labels affixed, Project board, Log Book and Safety Check List) and that parental (or other) transportation has been arranged.

	March 19, 2010 - Judging Day

• Ensure that transportation has been arranged.

	March 20, 2010 - Public Viewing and Awards Day

• Come and enjoy the fair on the morning of March 20! You have earned it! Thank you for your support of the CYSF.